Effective as of last updated: November 20, 2019
HR Workplace Services, Inc. (the "Company") is committed to maintaining robust privacy protections for our users. Our Privacy Policy ("Privacy Policy") is designed to help You understand how we collect, use, and safeguard the information You provide to us and to assist You in making informed decisions when using our services by accessing the website portal described in this Policy.
For purposes of this Privacy Policy, "Service" refers to the Company's service which can be accessed via the Service website https://employee.myhrws.com (the "Service") The terms "we", "us" and "our" refer to the Company. "You" refers to You, as a user of the Service. "Employer" refers to the company which employs You. "Broker" refers to the company or person that provides Insurance Benefits and this Service to you and your Employer. "Customer" refers to the Employer entity provided the Service from a Broker. We are sensitive to your privacy and that is one of the reasons the Service is not an "open" website and is only accessible by registered users.
By accepting our Agreement, You consent to our collection, storage, use and disclosure of your personal information as described and governed in this Privacy Policy.
The Service enables additional Company product utilization for your Employer and for You and each Company Product Agreement entered into between the Employer and Company contains additional Terms of Service and Privacy Policy terms related to the specific Company Product. The Privacy Policy for those Company Products will be binding specifically to those Products and shall apply in addition to all Privacy Policy definitions and parameters described herein remaining in full effect.
All users of our Service are registered users; there is no anonymous access or public access permitted to the Service. Self-registration of users on our Service is not permitted or possible; all users are registered by an existing registered user that has express permissions to add a new user. If You suspect unauthorized use of our Service, you should immediately report such suspicions to your Employer or to Company.
In order to keep the Service private and available only to registered users, we collect "Non-Personal Information" and "Personal Information." Non-Personal information includes information that cannot be used to personally identify You. Personal Information includes information that could be used to personally identify You.
Non-Personal Information collected by the Service is used solely for the purposes of maintaining the Service and our continual efforts to improve the Service. The information collected includes the type of browser You used to access the Service, the date and time of access, and other information that does not personally identify You. We track this information using "cookies", or small text files, which include an anonymous unique identifier. Cookies are sent to a user's browser from our servers and are stored on the user's device. The Company may use both persistent and session cookies but as of the last update to this Privacy Policy only session cookies are used; persistent cookies remain on your device after You close your session and until You delete them, while session cookies expire when You close your browser.
Except as otherwise stated in this Privacy Policy, we do not sell, trade, rent or otherwise share for marketing purposes any of your Personal Information with third parties.
Personal Information pertaining to user registration is restricted to name, title (optional), email address, and phone number (optional). The user is linked to an Employer and only has access to that Employer. We do not sell, trade, rent or otherwise share for marketing purposes any Personal Information related to You, including any spouse or dependent data, or other employees.
Your company may require additional Personal Information be securely stored on the Portal in conjunction with Employer identified use of the Portal which may including your: company employee ID, email address, mailing address, benefit plan information and policy number, benefit plan selections including cost, contributions, included spouse/domestic partner and dependents included in benefit plan selections, benefit plan beneficiary information, Social Security Number, username/password for access to this portal, title, telephone number, spouse and dependent demographic and Personal Information related solely to benefit plan selection information, insurance gender, compensation history, employment history, training class history.
The Portal stores the IP address and device information used when you access the Employee Portal. Auditing information on page access on the portal are also stored. This data is retained for one (1) year before being permanently deleted. We do not sell, trade, rent or otherwise share for marketing purposes any of this data with third parties. This data is strictly utilized by Company in supporting the Service to your Employer.
Company Service('s) provided to your Employer may include: Employee roster management, document distribution, ACA form generation and distribution, Benefit Plan enrollment and changes, Learning Management System training classes, Benefit Plan carrier contact information, Employer Human Resource contact information, Employer event and news items, Employer Education information, and Employer document and form resources.
Specifically identified and Employer-authorized users may add and remove users as they see fit and in keeping with the Terms of Service and any and all additional Company Product Terms of Service. The Company may use such information solely to contact users in order to investigate and resolve technical issues and/or to provide information and policy updates as well as software updates.
Users enabled with Service access may choose to not utilize the Service and request their user credentials and any other Personal Information permanently removed from the Service. You (and other Users) may contact your/their Employer Portal user administrator to have your information permanently removed from the Service in conjunction with, and as it is required and allowable under, Federal, State, and/or Local laws and regulations.
All communications between You and the Service are conducted over secure communications using HTTPS, a protocol for secure communications over a computer network which is widely used on the Internet. Access to the base Service URL, myhrws.com, is automatically redirected to https://www.myhrws.com. Upon successful login, a session cookie is used to ensure that your communication to the Service is secured. Session cookies, also known as transient cookies, are erased when You close the Web browser. The session cookie is stored in temporary memory on your device and is not retained after the browser is closed. Session cookies do not collect information from your computer.
We reserve the right to use site visitor information in the future for new, unanticipated uses not disclosed in this privacy notice. This is not because we foresee any change in our principles, but because ongoing advances in electronic interactivity may change the very ways You and we connect. Such changes are impossible to foresee. In any case, if our electronic information practices change in these ways, we will post such policy changes on the Service Website. If You are concerned about how your information is used, we rely on You to check back at our Website periodically.
Our Privacy Policy may change from time to time. We will not reduce your rights under this Privacy Policy without providing a prominent notice of such change so that You have the opportunity to decide whether to continue to use the Service.
If You have any questions about this Privacy Policy, please contact us at 866.691.7757 or email us at info@hrworkplaceservices.com